NAAC Supporting Documents

Sl. No.MetricDescription
11.1.2 Programmes where syllabus revision was carried out during the last five yearsMinutes   of   relevant   Academic Council/BOS  meetings
21.1.3 Courses having focus on employability/ entrepreneurship/ skill developmentSyllabus Copy of the courses having focus on employability/ entrepreneurship/ skill development
31.2.1 New courses introduced during the last five yearsMinutes of relevant Academic Council/BOS meetings.
41.2.2 Programs in which Choice Based Credit System (CBCS)/elective course system has been implementedMinutes of relevant Academic Council/BOS meetings.
 University letter stating implementation of CBCS by the institution
 Structure of the program clearly indicating courses, credits/Electives as approved by the competent board.
51.3.2 Number of value-added courses imparting transferable and life skills offered during the last five yearsBrochure or /Course content or syllabus relating to Value added courses
61.3.3 Students enrolled in the    courses under 1.3.2 aboveList of enrolled students in such courses
71.3.4 Students undertaking field projects / internshipsInternship completion certificate from the organization where internship was completed.
81.4.1 Feedback from 1) Students, 2) Teachers, 3) Employers, 4) Alumni 5) Parents for design and review of syllabus Semester wise /year wiseStakeholder feedback analysis report.
 Action taken report of the Institution on feedback report as minutes by the Governing Council, Syndicate, Board of Management and IQAC.
91.4.2 Feedback processes of the institution Stakeholder feedback report.
 Action taken report of the Institution on feedback report as minuted by the Governing Council, Syndicate, Board of Management.
102.1.1 Students from other states and countries during the last five yearsCopy of the Domicile certificates 
 Previous degree/Matriculation/HSC Certificate
  
112.1.2 Demand Ratio (Average of last five years)Document relating to Sanction of intake
 Extract of No. of application received in each program
122.1.3 Seats filled against seats reserved for various categories during the last five yearsCopy of letter issued by state govt. or and Central Government Indicating the reserved categories to be considered as per the state rule (in English)
 Final admission list published by the HEI
 Admission extract submitted to the state OBC, SC and ST cell every year.
 Initial reservation of seats for admission.
132.2.2 Student - Full time teacher ratio (current year) 
142.2.3 Percentage of differently abled students (Divyangjan) on rolls (current year)Copy of disability certificate indicating the differently-abled status/Unique Disability Identification card scan copy
152.3.2 Average percentage of teachers using ICT Learning Management Systems (LMS), e- learning resources etc.List of teachers using ICT enabled learning facility.
 LMS website/ Academic management system.
 Link of LMS, moodles etc, link of resources created
 Geotagged Photos
162.3.3 Ratio of mentor to students for academic and stress related issues (current year)Copy of circular with details of mentor and their allotted mentees
 Approved Mentor list as announced by the HEI
 Allotment order of mentor to mentee
172.4.1 Average percentage of fulltime teachers against sanctioned posts during the last five yearsPosition sanction letters (including Management sanctioned posts) by competent authority (in English/translated in English)
182.4.2 Fulltime teachers with Ph.D. during the last five yearsCopies of Ph.D. certificate
192.4.3 Teaching experience of fulltime teachers in number of years (Current Year data)Experience certificate
202.4.4 Fulltime teachers with awards, recognition, fellowships at State, National, International level during the last five yearse-Copies of award letters (scanned or soft copy) for achievements
212.4.5 Fulltime teachers from other states during the last five yearsDocumentary evidence in support of teachers from other states
 Domicile certificate/previous degree certificate
222.5.1 Average number of days till the declaration of results during the last five yearsAES Document
 Reports from Controller of Exam (COE) office/ Annual reports mentioning the relevant details.
 Notified exam date and result declaration date year wise/semester wise
232.5.2 Average percentage of student complaints/ grievances about evaluation the last five yearsMinutes of the grievance cell / relevant body
242.5.3 Average percentage of applications for revaluation leading to change in marksSchool Documents/AES/SS
 Reports from Controller of Exam (COE) office/ Annual reports mentioning the relevant details.
252.5.5 Status of automation of Examination division along with approved Examination ManualThe present status of automation., Invoice of the software, & screenshots of software
262.6.3 Average pass percentage of studentsAnnual report from examination section highlighting pass percentage AES
 Report from Controller of Examination in relevance to the metrics
273.1.1 policy for promotion of research and the same is uploaded on the institutional website.URL of document on website
 Minutes of the Governing Council/ Syndicate/Board of Management related to research promotion policy adoption.
 Research promotion policy displayed in the HEI’s website
283.1.2 Seed money to its teachers for research (average per year) (INR in Lakhs)Sanction letter of seed money to the faculty is mandatory
 Budget and expenditure statements signed by the Finance Officer indicating seed money provided and utilised
293.1.3 Teachers awarded international fellowship during the last  five yearsE-copies of the award letters of the teachers.
303.1.4 JRFs/ SRFs/ Post-Doc Fellows, Research Associates and other research fellows enrolled during the last five yearsE copies of fellowship award letters
313.1.5 University has the following facilitiesVideos and photographs geotagged. Videos and photographs of the facilities
Central Instrumentation Centre 
Animal House/Green House / Museum 
Central Fabrication facility 
Media laboratory/Business Lab/Studios 
Research/Statistical Databases 
323.1.6 Percentage of departments with UGC-SAP, CAS, DST-FIST, DBT, ICSSR and other similar recognitions (current year data)E copies of recognition /grant award letters
333.2.1 Grants for research projects sponsored by    non-government sources during the last five yearsE-copies of the grant award letters for research projects sponsored by non-government
343.2.2 Grants for research projects sponsored by the government sources during the last five years (INR in Lakhs)E-copies of the grant award letters for research projects sponsored by government.
353.2.3 Number of research projects per teacher funded by government and non- government agencies during the last five yearsList of research projects and funding details (Data Template)
 Copy of the letter indicating sanction of research project funded by govt./non-govt agency including details of name of teacher and amount in INR
363.3.2 Number of workshops/seminars conducted on Intellectual Property Rights (IPR)and Industry-Academia Innovative practices during the last five yearsDetailed program report for each program should be made available
373.3.3 Number of awards for innovation won   by institution/ teachers/ research scholars/ students during the  last  five yearse- Copies of award letters.
383.3.4 Number of start-ups incubated on campus during the last five yearsE copy of sanction order of the University for the Start Ups on campus.
393.4.1 Institutional Code of Ethics on website Web link of Code of ethics as approved by the appropriate board of the university
403.4.2 Incentives to teachers who receive state, national and international recognition/ awards e-copies of the letters of incentives granted to the awardees
413.4.3 Number of Patents published/ awarded during the last five yearse-copies of the letters of awards.
423.4.4 Number of Ph.D.s awarded per teacher during the last five years 3.4.4.1: How many Ph.D’s awarded within last 5 yearsPhD Award letters of students and Guideship letters of research supervisor.
3.4.4.2 : Number of teachers recognized as guides during the last five years 
433.4.5 Number of research papers per teacher in the Journals notified on UGC website during the last five yearsWeb-link provided by institution in the template which redirects to the journal webpage published in UGC notified list
443.4.7 Bibliometrics of the publications during the last five years 
  
453.4.8 Bibliometrics of the publications during the last five years based on Scopus/ Web of Science – h-index of the university 
463.5.1  Policy on consultancy including revenue sharing  Minutes of the Governing Council/ Syndicate/Board of Management related to Consultancy policy.
 e_copy/link of the Consultancy Policy. (preferably hosted in the web)
473.5.2 Revenue generated from consultancy during the last five years (INR in Lakhs)Audited statements of accounts indicating the revenue generated through consultancy. CA certified copy attested by head of the institute
  
483.5.3 Revenue generated from corporate training during the last five years (INR in Lakhs)Audited statements of account indicating the revenue generated through training. CA certified copy attested by head of the institute
 Detailed program report for each training program 
493.6.2 Number of awards and recognition for extension activities during the last five yearse-copy of the award letters
 Any supporting document in relevance to the metric
503.6.3 Number of extension and outreach Programmes in collaboration with industry, community and NGOs through NSS/NCC/RedPhotographs or any supporting document in relevance
cross/YRC etc., during the last five yearsDetailed program report for each extension and outreach program 
513.6.4 Average percentage of students participating in extension activities Detailed program report for each extension and outreach program 
. Photographs or any supporting document in relevance
523.7.1 Number of Collaborative activities for research, faculty exchange, student exchange per yearCopies of collaboration/related documents
 Documentary evidence/agreement in support of collaboration
533.7.2 Number of linkages with institutions/ industries for internship, on-the-job training, project work, sharing of research facilities etc.  during the  last five yearsE-copies of linkage related documents. Indicating the start date and completion date
543.7.3 Number of functional MoUs during the   last five yearsE-copies of the MoU’s with institution/ industry/ corporate house, Indicating the start date and completion date
554.1.3 Percentage of classrooms and seminar halls with ICT - enabled facilities Hyper linked video.
 Geotagged Photos of classrooms /seminar halls with ICT
564.1.4 Budget allocation, excluding salary for infrastructure augmentation during the last five yearsConsolidated fund allocation towards infrastructure augmentation facilities duly certified by chartered accountant
574.2.3 Does the institution have the following: e – journals/ e- ShodhSindhu/ Shodhganga membership/ e-booksE-copy of subscription letter/member ship letter or related document with the mention of year to be submitted
584.2.4 Average annual expenditure for purchase of books and journals during the last five yearsConsolidated extract of expenditure for the last five years duly attested by Charted Accountant
 Audit statement highlighting the expenditure for purchase of books and journal library resources.
 Proceeding of library Committee meeting for allocation of fund and utilization of fun for
 NIRF data
594.2.5 Availability of remote access to e- resources of the libraryGateway used for remote access
 Snapshot of landing page of remote access after log in to remote access
604.2.6 Percentage per day usage of library by teachers and studentsE-copy/scan copy of log book for random check (any 5 working days)
614.2.7 E-content is developed by teachersGive links or upload document of e-content developed.
  
624.3.2 Student – Computer ratioComputer available for student use only
 Invoice / vouchers for the purchase of computers
 Annual Stock entry of computers
634.3.3 Available bandwidth of internet connection in the Institution (Leased line)Latest bills for leased line connection indicating plan and internet speed
  
64 4.3.4 Facilities for e- content development such as Media centre, Recording facility, Lecture Capturing System (LCS) 
 geotagged photograph.
65 4.4.1 Average expenditure incurred on maintenance of physical facilities and academic support facilities during the last five yearsExtract of expenditure incurred duly certified by Charted accountant
66 5.1.1 Average percentage of students benefited by scholarships/ freeships provided by Government during the last five yearsUpload sanction letter of scholarship.
 Consolidated document in favour of freeships and number of beneficiaries
67 5.1.2 Average percentage of students benefited by scholarships, freeships, etc. provided by the institution during the last five yearsUpload sanction letter.
 Copy of certificate of freeships, scholarships provided by various agencies
685.1.3 Number of capability enhancement and development schemesInstitutional website.
 Web-link to particular program/scheme mentioned in the metric
 Copy of circular/brochure/report of the event/ activity report
 Annual report of Pre-Examination
 Coaching centres
69  5.1.4 Average percentage of students benefited by guidance for competitive examinations and career counselling offered by the institution during the last five yearsCopy of circular/ brochure of such programs
705.1.6 Transparent mechanism for timely redressal of student grievances including sexual harassment and ragging cases Minutes of the meetings of student redressal committee, CPSH and Anti Ragging committee.
 Circular/web-link/ committee report justifying the objective of the metric
715.2.1 Placement of outgoing students during the last five yearsAnnual reports of Placement Cell.
725.2.2 Student progression to higher education (previous graduating batch)Upload supporting data for student/alumni in prescribed format.
735.2.3 Students qualifying in NET/SLET/GATE/G MAT/CAT, GRE/TOFEL/Civil Services/State government examinations)Pass Certificates of the examination
745.3.1 Awards/medals in sports/cultural activities at national/international level during the last five yearse-copies of award letters and certificates.
755.3.3 Sports and cultural activities /competitions organised at the institution level per yearReport of the event. or
 Copy of circular/brochure indicating such kind of activities
765.4.2 Alumni contribution during the last five years Annual audited statements of accounts.
 Audited statements of Alumni Association contribution certified by CA.
775.4.3 Number of Alumni Association/Chapters meetings held during the last five yearsReport of the event. Or Copy of circular/brochure of such meetings/ chapters
 Proceedings of the alumni chapters
786.2.3 Implementation of e-governance in areas of operationInstitutional budget statements allocated for the heads of E_governance implementation
 ERP Document
 Screen shots of user interfaces of each module
 Annual e-governance report 
 Policy document
79  6.3.2 Travel grants to attend conferences / workshops and towards membership fee of professional bodies during the last five yearsPolicy document from institutions providing financial
 support to teachers, if applicable
 E-copy of letter indicating financial assistance to teachers
 Relevant Budget extract/ expenditure statement
 Office order of financial support
806.3.3 Professional development / administrative training programs organized by the InstitutionDetailed program report for each program s
 Reports of Academic Staff College or similar centers
 Verification of schedules of training programs
 Copy of circular/brochure/report of training program
816.3.4 Teachers attending professional development programs during the last five yearsAnnual reports of the AQAR submitted to NAAC
 E-copy of the certificate of the program attended by teacher
826.4.2 Funds / Grants received from non-government bodies, individuals, philanthropers during the last five years (not covered in Criterion III)Annual statements of accounts.
 Copy of letter indicating the grants/funds received by respective agency as stated in metric
 Provide the budget extract of audited statement towards
 Grants received from non- government bodies, individuals, philanthropers duly certified by chartered accountant and/or Finance Officer
836.5.3 Quality initiatives by IQAC for promoting quality culture per yearIQAC link verification for upload of data/information
 Copy of circular/reports/newsletter/invitation letter/brochure per event
846.5.4 Quality assurance initiatives of the institution Annual reports of IQAC
 AQARs of IQAC
 e-Copies of the accreditations and certifications
 Consolidated report of Academic Administrative Audit (AAA)
 Supporting document in favour of participation in NIRF/link of NIRF submitted
 ISO certificate (valid period)
 Certificate of NBA or any other quality audit whichever claimed
 Feedback analysis report
857.1.1 Number of gender equity promotion programs organized during the last five yearsDetailed program report for each program should be made available
 Copy of circular/brochure/ Report of the program
 Extract of Annual report
867.1.3 Percentage of annual power requirement of the Institution met by the renewable energy sourcesGeotagged photos of energy sources
 Proof in support of energy sources (Invoice etc.)
 Green audit report
 Renewable energy installation bills or maintenance bills can also be provided
877.1.4 Percentage of annual lighting power requirements met through LED bulbsGreen audit report
 Any supporting document in proof of same
887.1.8 Average percentage expenditure on green initiatives and waste management excluding salary component during the last five yearsBudget extract of audited statement duly certified by chartered accountant and/or Finance Officer
897.1.9 Differently abled (Divyangjan) friendliness - Resources available in the institutionPhotos and videos
 Link to geotagged photos and videos
 Bills and invoice/purchase order/AMC in support of facility
907.1.10 Initiatives to address locational advantages and disadvantages during the last five yearsDetailed program report for each program should be made available
 Copy of circular/brochure/ report of the initiative/photos of the initiatives/news report published
917.1.11 Initiatives taken to engage with/ contribute to local community during the last five years (Not addressed elsewhere)Copy of circular/brochure/ report of the initiative/ photos of the initiatives/ news report published
927.1.12 Code of conduct handbook University Code of Conduct for students
 University Code of Conduct for teachers
 Handbooks, manuals and brochures on human values and professional ethics
 Report on the student attributes facilitated by the Institution
 Web-Link to the relevant documents at Institution website
937.1.13 Display of core values in the institution and on its websiteLink of the same in the website of HEI
 Geotagged photos of display of core values
947.1.14 Activities to increase consciousness about national identities and symbols; Fundamental Duties and Rights of Indian citizens and other constitutional obligationsCopy of circular/brochure/ report of such activity
957.1.15 The institution offers a course on Human Values and professional ethicsCourse content along with structure of the program
967.1.16 The institutional functioning is as per professional code of prescribed / suggested by statutory bodies / regulatory authorities for different professionsProfessional code prescribed by statutory body available in Web link of the HEI website
977.1.17 Number of activities conducted for promotion of universal values during the last five yearsActivity celebrations and its reports
 Link to photos and videos of activities/events